Promotions to Tenure and Eight-Year Limit Reviews
An Assistant Professor is eligible for promotion to tenure after serving
two years at Step IV. During the seventh year of service as an Assistant
Professor, the candidate must undergo a required review (Eight-Year Limit
Review) for consideration of promotion to tenure. The department must
consider the candidate’s research, teaching and service since appointment
at UCLA. Please refer to The
CALL, Regular Professor Section, VII for information on Eight-Year Limit
Reviews. Additional procedural information can be found in Summary
of Procedures, #8.
- Submitting the Action
Please submit the following to the L&S Personnel Office:
- Original plus two (2) copies of the dossier.
- Names of three faculty the department considers suitable to serve
as departmental representative when the Review Committee (RC) is appointed.
Please submit an original and two (2) copies of this list on a separate
sheet of paper.
- Publications and teaching evaluations. Place in a box or envelope.
- Dossier Contents in the order below: (Use the appropriate Data
Summary pages from the L&S Website.)
- Assistant Professor Data Summary Cover page. Please confirm
the years at rank and step with the L&S eligibility list.
The salary for the proposed tenure step must be taken from the Faculty--Ladder
Ranks Series—Academic Year salary tables. If an off-scale
salary (an annual not listed on the table) is proposed, it must be
rounded to the nearest $100. If the candidate already has an
off-scale salary, the Return to Salary Scale
(RTSS) formula (always set at a previous personnel action) must
be followed. Any proposed off-scale salary must be explained
and justified in the departmental assessment letter.
- History record (updated by the department).
- Data Summary Vote page. Be specific as to the motion voted
on and the proposed effective date. The sum of the vote tally
must equal the number eligible to vote. For guidelines on faculty
voting rights, please see CALL,
Appendix 4.
- Data Summary pages 3-7. Candidate must initial these pages
before the department votes.
NOTE: Departmental tabulation of the candidate’s teaching.
CAP requests a separate tabulation page with the following information:
Quarter, Course, Number of Students, Response, Instructor Rating,
Course Rating, and Department Average. Please place this page
directly behind data summary page 4.
- Bibliography. The L&S bibliography
format must be used. A copy of the bibliography must also
be placed in the publication box or envelope.
- "Prior" Certification page (data summary, page 8).
This page must be read by the candidate and signed before the department
votes. Information and evidence supplied by the candidate must
be listed on this page (see top of page, section 1, II) and placed
immediately behind it:
- CV or research and teaching self-statements, or any other documents
submitted to the department must be listed.
- Bulky items (exhibits, grant proposals, etc.) should include
a footnote: “See teaching envelope (or box).” These items
must be placed in the box or envelope.
- Sabbatical Report, if applicable, of the results of the leave
taken since the last review should be listed.
- "After" certification page(data summary, page 9). This
page must be read by the candidate and signed after the department
votes.
- Candidate’s written response to the departmental assessment ("i"
below), if submitted. See APM
220-80e and “After” Certification page I and III.
- Departmental Assessment. This is the Chair’s summary of the department
meeting and the department’s recommendation. The department’s vote
should be reiterated in the first paragraph of this letter.
- Chair’s individual recommendation (may be submitted in a separate
statement).
- Departmental ad hoc or standing committee report, if applicable.
- Peer evaluation of teaching. Submission of this report is
required, per The
CALL, Appendix 3, II.
- List of extramural (outside) evaluators solicited. A brief
one paragraph biography is required for each evaluator listed.
The list must indicate if the evaluator was suggested by the candidate
or by the department or by both. List all evaluators solicited,
even if they did not respond.
- Department’s sample solicitation letter with statement of confidentiality.
Please write “Sample solicitation letter” at the top. A sample
solicitation letter and the statement
of confidentiality can be found in The CALL. You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.
- Extramural (outside) evaluation letters. All solicited letters received
must be included in the dossier. English translations must be
provided for letters written in another language. Please label them
as translations and place immediately after each letter.
- Unsolicited letters of evaluation. If an unsolicited letter
of evaluation is to be included in the dossier, a letter should first
be sent to the writer setting forth the Statement of Confidentiality
and asking that individual to respond whether in light of this University
policy the letter of evaluation should be included or returned (CALL,
Summary of Procedures #10, last sentence). You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety. Please write
“Unsolicited” at the top right corner of letter. English translations
must be provided for letters written in another language. Please
label them as translations and place immediately after each letter.
- List of former and current students solicited. The list must
indicate if the student was suggested by the candidate or by the department
or by both. List all students solicited, even if they did not
respond.
- Department’s sample solicitation letter with statement of confidentiality.
Please write “Sample solicitation letter” at the top. The statement
of confidentiality can be found in The CALL. You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.
- Former and current student evaluation letters. All solicited letters
received must be included in the dossier.
- Unsolicited student letters. If an unsolicited letter of evaluation
is to be included in the dossier, a letter should first be sent to
the writer setting forth the Statement of Confidentiality and asking
that individual to respond whether in light of this University policy
the letter of evaluation should be included or returned (CALL,
Summary of Procedures #10, last sentence). Please write
“Unsolicited” at the top right corner of letter.
Publications. All publications must be submitted.
Work in progress manuscripts, if available, should also be submitted.
Teaching Evaluations. Stapled packets (descending
chronological order) should be placed in the publication box or
envelope that accompanies the dossier. Each packet should
have the OID evaluation summary sheet stapled to the top of students’
written comments.
- Routing and Approval
The L&S Personnel Office staff will review the case and then forward
it to the appropriate Dean for consideration. The Dean will write a recommendation
on the case and it will be forward to APO. APO will send it to CAP.
CAP normally requests a Review Committee (RC). The RC reviews the
file and submits a report to APO who forwards it to the College Personnel
Office for a final recommendation from the Dean. APO receives the
Dean’s recommendation and forwards both the Dean’s and the RC’s recommendation
to CAP. CAP then writes a recommendation to the Vice Chancellor,
who decides the final outcome of the case. The Vice Chancellor will
stay a final decision, however, if at this point in the review process
the case does not support tenure. A preliminary assessment will
be issued instead. Procedures that must be followed upon the issuance
of a preliminary assessment are detailed in the Regular
Professor Section of The CALL, Article IX. Further information on
preliminary assessments may be found in APM
220-84, section b.
Miscellaneous
Deferrals of the Seventh-Year Review may be requested (refer to The
CALL, Appendix 14, Article VII) for further information). A form
for this request is available at the Academic Personnel Office's website.