Manuscript Production

Good
Edit manuscripts for post graduate researchers by correcting spelling, faculty phrasing and imperfect punctuation.

Better
Edit manuscripts for post graduate researchers with authority to review critically from a subject matter standpoint, checking and verifying content, condensing overelaborated topics, making additions to topics inadequately covered and rearranging material when not effectively presented.

Good
Prepare statistical tables by seeking out sources of basic information, planning the schedule and means of collecting the information, designing tables and writing interpretive text.

Better
Prepare statistical tables by copying numbers from given places on a schedule, posting them to a given column and line on a tabulation sheet, adding to the columns, and computing the averages and percentages on a calculator.

Suggested Format for Tasks with Multiple Sub-Tasks

A. Staff Personnel Administrative

A1. Process annual staff merit increases

Avoiding Vague Phrases 

Poor
Assist Administrative Assistant in budget management by monitoring 30 supply and expense accounts.

Good
Monitor 30 intramural supply and expense accounts by posting expenditures and reconciling balances against the General Ledger.

Sample Summary Statement 

Management Services Officer
Under direction of departmental chairperson, manage all business and support functions for the Department of Philosophy.  Major duties include supervision of nonacademic staff, material management, space utilization, preparation and management of departmental budget and fiscal control of contracts and grants.

Degree of Supervision Statement Sample 

Management Services Officer
Assignments are given in terms of broad organizational goals and objectives.  Goal attainment is reviewed with department chairperson on a quarterly basis through presentation of status reports and formal discussions.  Department, campus and governmental guidelines relative to budgetary control, contract and grant administration, and personnel management are available for reference, however, interpretations and original problem-solving are required.