I. ASSISTANT PROFESSORS

2. Renewals

   Assistant Professor appointments and renewals are for 2-year terms, The CALL, II, B.  A submission of a dossier during the second year is required to renew an appointment for another 2-year term.  If a review for renewal of appointment coincides with a merit increase, a single combined dossier must be submitted.  The effective date of the merit increase starts a new two-year term.  The department must consider the candidate’s research, teaching, and service since the last personnel action (Summary of Procedures #2, The CALL).
   
   

   1. Submitting the Action
      Please submit an original plus one (1) copy of the dossier to the L&S Personnel Office.
      
      
   2. Dossier Contents in the order below: (Use the appropriate Data Summary pages from the L&S Website)
      1. Data Summary Cover page.  The annual salary for the proposed position must be taken from the Faculty-Ladder Ranks, Professor Series--Academic Year salary table.  If an off-scale annual salary (an annual not listed on the table) is proposed, it must be rounded to the nearest $100.  Any proposed salary adjustment accompanying a renewal dossier must be explained and justified in the departmental assessment letter.
      2. History record card (updated by the department).
      3. Data Summary Vote page. Be specific as to the motion voted on and the proposed effective date.  The sum of the vote tally must equal the number eligible to vote. For guidelines on faculty voting rights, please see CALL, Appendix 4.
      4. Data Summary pages 3-7.  Candidate must initial these pages before the department votes.
         NOTE:  Departmental tabulation of the candidate’s teaching.  CAP requests a separate tabulation page with the following information:  Quarter, Course, Number of Students, Response, Instructor Rating, Course Rating, and Department Average.  Please place this page directly behind data summary page 4.
      5. Bibliography (L&S bibliography format must be used).
      6. "Prior" Certification page (data summary, page 8). This page must be read by the candidate and signed before the department votes. Information and evidence supplied by the candidate must be listed on this page (top of the page, section 1, II) and placed immediately behind it:
         1. CV or research and teaching self-statements, or any other documents submitted to the department must be listed.
         2. Bulky items (exhibits, grant proposals, etc.) should include a footnote: “See teaching envelope (or box).”
         3. Sabbatical Report, if applicable, of the results of any leave taken since the last review should be listed.
      7. "After" certification page(data summary, page 9). This page must be read by the candidate and signed after the department votes.
      8. Candidate’s written response to the departmental assessment ("i" below), if applicable.   See APM 220-80e and “After” Certification page I and III.
      9. Departmental Assessment. This is the Chair’s summary of the department meeting and the department’s recommendation. The department’s vote on the renewal should be reiterated in the first paragraph of this letter.
      10. Chair’s individual recommendation (may be submitted in a separate statement).
      11. Departmental ad hoc or standing committee report, if applicable.
      12. Peer evaluation of teaching report.  Submission of this report is required, per The CALL, Appendix 3, II.
      13. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in the dossier, a letter should first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned (CALL, Summary of Procedures #10, last sentence).  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.
          
          Publications and teaching evaluations:  Do not submit to the L&S Personnel Office, but they should be available upon Dean’s request.
          
          
   3. Routing and Approval
      For an Assistant Professor renewal of appointment, the L&S Personnel Office staff will review the case and then forward it to the appropriate Dean for consideration. The Dean has final approval authority.